Privacy Policy

Privacy Policy – A few words about the EFPM Privacy Policy

The European Fair Play Movement (“EFPM”) is committed to protecting your privacy and complying with applicable data protection and privacy law. The EFPM Privacy  Policy  is in line with the principles of General Data Privacy Regulation (GDPR) which was implemented in Europe on 25 May 2018.

The EFPM is committed to protect your privacy and personal data and ensure your security when using its website and services.

EFPM Privacy Policy („Policy“) is designed to help you to undestand what kind of information we collect in connection with our services and how we process and use such information. Throughout this Policy the term „personal data“ means information relating to an identified or identifiable natural person (e.g. name, address, e-mail, phone, photo, etc).

 

Data responsible

European Fair Play Movement 

Address:  1030 Vienna, Maria Jacobi Gasse 1, Austria                       

Phone: +43 664 5339296                                                         

E-mail:christian.hinterberger@liwest.at

Website:http://www.fairplayeur.com/fair-play/

 

 

Why this Policy Policy exists: 

This Privacy Policy ensures EFPM:

  • Complies with applicable data protection law and folows good practice;
  • Protects the right of persons who participate in EFPM activities and members of the EFPM community (representatives of the EFPM members, members of the EFPM bodies and other EFPM related persons);
  • Is open about how it stores and processes individuals´ data; and 
  • Protects itself from the risks of a data breach.

 

Which of your data is collected and precessed? 

The EFPM may use your personal data broadly for reasons related to the administration in promotion and activities of Fair Play and tolerance in sports and everyday life. If you are a member of the sports community, this may be done 1) to facilitate your participation in and keep records of activities and meetings; 2) to keep records of competitions, development activities and meetings; 3) to promote Fair Play and Tolerance in  sport. 

Fair Play values such as fair competition, respect, friendship, team spirit, equality, sport without doping, integrity, solidarity, tolerance, care, excellence and joy, are elements that must be part of the sport and everyday life. 

To administer your participation in the EFPM activities, the following data is required:

Athletes Data: a) information about you as an Athlete (in particular first name, last name, gendar, date of birth, nationality, membership with sports federation or club);  b) information about competitions you participate in (in particular the date, name and venue of competitions, your personal results, records, rankings, and similar; c) information about events or activities you participate in relation with fair play act or/and fair play behaviour.

Personal data of athletes who will enter for participation in the EFPM activities (EFPM awards) and projects acknowledged or supervised by the EFPM may only be used from the EFPM members databased from which personal data of athletes are sent to EFPM.  The EFPM hasn't control over the members processing of athletes data.

Officials Data: information about you as a member of the EFPM body (in particular: first name, last name, address, e-mail, year of birth). 

Sports-related information: information abot you as a representative of a national organization in competence for fair play activities (NOC, national fair play committee or other organization) – member of the EFPM, records of sport performance, records of events in relation with promotion of fair play activities.

Media-related information: for example, photos or videos taken at the sports competitions, awarding ceremonies, meetings or other activities in relation with promotion of fair play and tolerance.

EFPM Newsletter: EFPM Newsletter providing you with the latest updates and news in the world of Fair Play. In EFPM Newsletter you will find information on activities of EFPM members and partners, information of fair play awards in different countries and news from Fair Play events. Upon your subscription the EFPM may use your personal data to provide you with information via its newsletter. To subscribe for newsletters please register by completing our form for sending message on the EFPM website/www.fairplayeur.com/contacts/

 

Articles 6 para.1 lit.a GDPR serve at the legal basis for processing your Personal Data in conection with the newsletter service. To unsubscribe from the newsletter you can use the folowing link on the EFPM website: www.fairplayeur.com/contacts/

 

Key Principles for the processing of personal data

In general, the EFPM considers that personal data must be collected and used fairly, stored safety and not disclosed unlawfully. In particular, the EFPM endeavours to follow seven principles. These say that personal data must: 

  • Be processed fairly and lawfully.
  • Be obtained only specific, lawful purposes.
  • Be adequate, relevant and not excessive.
  • Be accurate and kept up to date.
  • Not be held for any longer than necessary.
  • Be processed in accordance with the rights of data subjects.
  • Be protected in appropriate ways.

 

Legal basis for the processing of data 

The legal basis for use of data by the EFPM are legitimate interests pursued by the EFPM according to Article 6 (1) (f) GDPR. The processing of data is entirely necessary for the EFPM to comply with their statutory obligations. The EFPM is a non-profit, non-political, autonomous body, independent of other national or international authorities, and represents the common interests of its members, being the fulfillment, development and promotion of the EFPM aims. The EFPM promotes and develops Fair Play in sport, education and everyday life, primarily in Europe. The EFPM reflects a philosophy of life, abiding by universal ethical values, seeking to create, in the spirit of Fair Play and based on the educational value of good example through sport, a better world, pleasure found in sport with tolerance and respect for athletes.

In order to achieve its aims, the EFPM helps to organise Fair Play initiatives, when sport and educational organisations plan to launch Fair Play campaigns, facilitates regular contacts between sports and educational organisations, in order to support their Fair Play goals, as well as their sports events, promotes the exchange of information between members, collaborates with the media and public authorities, in order to promote and disseminate Fair Play issues, represents the common EFPM position within non-governmental and governmental organisations and Fair Play bodies dealing with sports and ethical issues, organises congresses, seminars and any other appropriate events for the promotion of Fair Play issues, organises Fair Play Awards.

The processing of personal data as described in this Policy is therefore a sine qua non and thus compulsory condition to fulfil the said statutory mission and is thus inherent to the EFPM’s existence.

Another legal basis may be the contractual relationship of the EFPM with the members, partners and/or other organization in relation with sport and activities of Fair Play according to Art 6 (1) (b) GDPR. 

The legal basis for use of data for archiving purposes and statistical purposes is Article 5 (1) (b) GDPR in connection with Article 89 (1) GDPR.

 

 

Access to data and purposes of data use

The EFPM database is not public and is used to administer and organise the EFPM activities. Any access to the database is password administered. The EFPM will process your personal data for the following purposes: 

  • the organisation of the EFPM awarding ceremonies, meetings and other activities,
  • the compiling and publication,  presentation and promotion of fair play act or/and fair play behaviour in connection with the participation in sports events, 
  • processing of the data for archiving. 

The EFPM do not intend to process personal data for the purposes of automated profiling within the meaning of Article 4 (4) GDPR. 

 

Information on the transfer of Personal Data

If you are a member of the EFPM community, the EFPM may share your personal data with relevant members in order to facilitate your general participation in EFPM activities.

Biographical data about athletes and officials may also be published on the EFPM website, for documentation of the sport and EFPM activities.

Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of the EFPM legitimate interests in compliance with applicable laws.

Personal data will also be shared with third party service providers, who will process it on behalf of the EFPM for the purposes identified above /e.g. the EFPM awards/. In particular, the EFPM may use third party providers of IT services, TV production services, promotional advice, events organisation, data analytics, and legal and accounting services.

The EFPM does not sell, rent, or lease any individual personal data to anyone for marketing purposes, and will take commercially reasonable steps to maintain the security of this information.

Your information is processed in Austria and Latvia, and may be processed elsewhere depending on the location of affiliates, sports partners, and other entities who are permitted to access such information under the terms of this Privacy Policy (and such locations outside the European Economic area) may include countries which may not afford the same level of protection of such data as the country from which  you provided the information). If the EFPM has to process your information  outside the European Economic area, the EFPM will take all reasonable steps to ensure that your information is treated as safely and securely as it would be within Austria and Latvia under their Data Protection Act, as amended from time to time („DPA“) and the GDPR including: putting into place data protection agreements such as the the EU model clauses. By accessing or using the EFPM digital platforms or submitting personal information to the EFPM, you specifically agree to that transfer and related purposes.  

 

 

Security

The EFPM wants you to feel confident about using the EFPM Digital Platforms. For that reason, the EFPM implemented reasonable technical and organisational measures designed to secure your information from accidental loss and from unauthorised access, use, alteration or disclosure. However, the internet is an open system and the EFPM cannot guarantee that unauthorised third parties will never be able to defeat those measures or use your information for improper purposes.

If you communicate with EFPM by email, you should note that the secrecy of internet email is uncertain. By sending sensitive or confidential email messages or information which are not encrypted, you accept the risk of such uncertainty and possible lack of confidentiality over the internet.

Your rights as data subject 

According to Article 15 GDPR, you have a right to obtain information, which and how personal data related to you are being processed by the EFPM („Right of access“). According to Article 16 GDPR, you have the right to request that inaccurate or incomplete personal data related to you be corrected or deleted („Right to rectification“). Article 17 GDPR entitles you to request the erasure of your personal data when and to the extent that the purpose of data processing has lapsed or ceased to be applicable for other reasons („Right to erasure“). According to Article 18 GDPR, you may request the restriction of processing of your personal data in specific situations, for instance when you have contested the accuracy or lawfulness of the processing of data („Right to restriction“). Finally, according to Article 20 GDPR you have a right to data portability of personal data, which you have provided to us („Right to portability“). You may object, under the conditions foreseen in Article 21 GDPR, to the further processing of your personal data, in particular if you believe to have a legitimate interest to object even though but not limited to a situation where you believe that your particular situation requires that the EFPM no longer process your personal data even though its use is based on the legitimate interest of the EFPM („Right to object“). 

You may, at any time, object to the processing of your personal data for direct marketing purposes to the extent that it is related to direct marketing, free of charge. To exercise your rights, you can send a request by email or by regular mail along with a proof of identity (copy of official Identification Document with a photo mentioning your birth date and place of birth), and your contact details (phone number and email), to EFPM folowing the  link on the EFPM website: www.fairplayeur.com/contacts/ or on the e-mail: christian.hinterberger@liwest.at 

 

Where the processing of your data is based on your consent, you have the right to withdraw consent at any time by informing EFPM folowing the  link on the EFPM website: www.fairplayeur.com/contacts/ This, however, does not effect the lawfulness of processing based on your consent before the withdrawal. 

Requests are free of charge unless requests are manifestly unfounded or excessive. In such cases, the EFPM may charge you a reasonable request fee according to applicable data protection legislation. The EFPM may refuse, restrict or defer the provision of information where EFPM has the right to do so under current data protection legislation. Finally, the EFPM inform you that you have the possibility to lodge a complaint with a supervisory authority, the Data Protection Authority in the Republic of Austria or the competent Information Commissioner in the EU (where applicable) according to Article 77 GDPR. Please note that in certain circumstances the EFPM may withold access to your information where the EFPM has the right to do so under current protection legislation. 

 

Jurisdiction and applicable law

This Privacy Policy and all matters arising out of or related to this Privacy Policy shall be governed by the substantive laws of the Repiblic of Austria, without regard to conflicts of laws and principles thereof.

Changes to this Privacy Policy

 Amendments to this Privacy Policy in order to always comply with current legislation and updated organisational needs, the EFPM reserves the right to amend this Privacy Policy as necessary and appropriate. You can view the latest version of the Privacy Policy on the EFPM  website:  www.fairplayeur.com